1. Opening Worship
Advice: Discernment is a gift from God, not a personal achievement…It is given for the building of the community and of relationship with God rather than for self-fulfillment or self-aggrandizement…We all have been given some measure of the gift of discernment. In a life lived with other priorities, the gift may be left undeveloped. But as we grow and are faithful in the spiritual life, we may well be given more. Patricia Loring
Query: Do our meetings for worship give evidence that Friends come with hearts and minds prepared and open to the experience of God? How does the meeting help individuals and the group become gathered?
2. The minutes of March 14, 2010 were approved.
3. Continuing Matters
A. The meeting approved a membership clearness committee for Tom Coiner consisting of Maya Wright, Judith Streit, Gail Hoffman, Kris Louden, and Tony Pfeiffer.
B. We reviewed the notes from the April 11 called meeting for business on use of our financial assets.
C. Finance & Budget requested guidance on reserve levels. Accounting standard guidelines suggest 30% of the annual budget be the level of total reserves. In our case, because of the age of our building, that might be too low, while the current levels of $20,000 each for operating and emergency repairs might be too high. Levels of $15,000 for each of the budget and building reserve funds were suggested. Another suggestion was to determine the reserve levels based on a percentage of our annual budget. We also discussed a capital reserve. We know of several large improvements that will need to be made to the building (the floors and roof), and we continue to discuss whether to find a new building or not. Funds that accumulate in a capital improvement reserve could be used in a new building purchase if that was the decision that was made. This fund could also earn interest. A new capital improvement reserve fund seems in order, but we are not yet clear how much this should be or how to fund it. Nor did we decide how to replenish the existing reserves.
The Archivist presented the Statistical Report on membership. We accepted the Statistical Report
4. New Matters
A. The Nominating Committee presented for seasoning the name of Penny Thron-Weber to fill the position on the IMYM Nominating Committee.
B. The financial report for month ending March 2010 was accepted.
C. The Finance and Budget committee presented the budget for 2010-11 for seasoning. There were 3 budgets presented, one for a surplus (which included no outreach), a balanced budget with outreach reduced from current levels, and a deficit budget, with outreach numbers about the same as current levels
D. The Worship and Ministry annual report was accepted.
E. The Death and Memorials annual report was accepted.
5. Closing worship. The meeting closed with silent worship.
Respectfully submitted,
Lynn Andrews, Clerk
Carol Clinkenbeard, Recording Clerk
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